4 Contact Hours | 0.4 CEUs
An introduction to Request for Proposals and how it relates to the NIGP Global Best Practice on Request for Proposals. Learn how to select the right type of RFP for the situation, focusing on ‘Start with the End in Mind’.
Engaging with Suppliers is key for public procurement professionals. It is also important to ensure there is communication and engagement during the solicitation process. This adds tremendous value to both the supplier and entity. The second part will review example RFPs and discuss the importance of using templates.
Focus on evaluation methodologies, the process, and evaluation criteria - all of which are part of determining responsiveness, compliance, and responsibility. Proper execution of these elements will help your entity create an RFP that will identify the best Supplier. Use of the proper criteria is critical for the successful outcome of your RFP. Properly crafted criteria will help identify the best proposal, the best solution.
Ensure you have the essential information required to portray intent correctly in the RFP. It is important to provide Suppliers a good ‘Treasure Map’ in order for them to be successful in their quest for your entities business. A critical component of the ‘Treasure Map’ is the Scope of Work. What is it you want the awarded Supplier to do. Discuss Scope of Work and dissect sample scopes of work.
Having the right members on the evaluation committee is a critical element for a successful outcome. Learn how having the correct members provides a defensible evaluation process. Having a well-documented process that is understood by all participants is essential. This session will focus on the areas that are probably the most time consuming of the RFP process; managing the evaluators and the evaluation process.
The RFP is not over until it is over. Issuance of a Notice of Award is not the end. There are several post evaluation steps to be completed. Review how the post evaluation activities can be easier if they are considered in the beginning. Finally wrap up the full learning lab series with samples of some unconventional RFP types: seldom used variations/elements to customize your RFP documents and evaluation methodology. Think of them as highly specialized tools for very specific situations.