The Public Procurement Competency Framework

THE PUBLIC PROCUREMENT COMPETENCY FRAMEWORK

• STRATEGY

  Mission and Public Benefit

  Support uninterrupted public sector operations for citizens by procuring required goods and services in a way that serves the long-term interests of the public.

  Transformation & Vision Creation

  Develop the strategic vision, make strategic decisions based on theory and public management practices required to impact logistics and supply chain activities.

  Social Responsibility

  Identify government laws and policies concerning relationships domestically and abroad. For example, adhering to a minority-owned, woman-owned, or emerging small business (MWESB) preference procedures, policies or laws and/or international sanctions, etc.

• POLICY & LEGISLATION

  Enabling Regulations & Compliance

  Apply legal limits to authority and the practice of public procurement from legislative, administrative, and common law.

  Ethics, Integrity & Transparency

  Understand the relationship between ethics and the law, the relationship between ethics and professional duties, and the importance of ethics in public procurement.

  Legislation & Legal Environment

  Comply with legislation, legal principles, and public procurement best practices at different levels of government.

  Program Implementation & Management

  Develop and manage project scope through effective oversight and management of budgets, schedules, and timelines.

  Internal Customers: Advice & Expertise

  Provide advice on a variety of procurement-related topics to end users, stakeholders, and management.

• PLANNING & ANALYSIS

  Requirements Planning & Understanding

  Determine end user requirements in terms of quantity, frequency, characteristics, and market trends to obtain a best-value procurement.

  Standardization

  Establish agreements based on the characteristics and quality of purchased products through the use of standards.

  Market Analysis & Forecasting

  Evaluate the overall supplier market dynamics, costs, pricing, and commodity trends to enable strategic purchasing.

  Cost, Price & Value Analysis

  Analyze the functions of internal and external systems and products to satisfy the required purpose at the lowest price without impacting either the need of the end user, or the suitability of the purpose.

  Spend Analysis

  Analyze past, current, and future projected spend to develop effective procurement and sourcing strategies.

  Risk Analysis

  Minimize the adverse effects of accidental and unanticipated losses by analyzing the activities of the purchasing function.

• SOURCING & SOLICITATION

  Sourcing & Contracting Methods

  Identify the most favorable sourcing strategy and the most favorable contract structure while complying with applicable laws, policies,and procedures.

  Specification Development

  Create a detailed description of a commodity to effectively communicate to all stakeholders the precise requirements of the end user, and to maximize competition in the marketplace.

  Evaluation Methods

  Justify the best methodology and criteria to consider the management, financial strength, ethics, past performance, and technical capabilities of suppliers.

  Negotiations

  Demonstrate effectiveness in three phases of the negotiation process: preparation, negotiation and agreement.

  Protests & Appeals

  Resolve complaints or objections by suppliers during the procurement process based on applicable laws and entity policies and procedures.

  International Procurement

  Analyze the nuances of international trade related to cultural differences, currency exchange rates, government practices, and respective standard procurement processes to effectively procure from non-domestic suppliers.

• CONTRACT ADMINISTRATION

  Contract Management & Performance

  Draft and finalize a legally enforceable contract. Manage all parties and stakeholders to ensure obligations are fulfilled as defined within the contract while documenting and maintaining the contract file.

  Quality Assurance, Inspection & Acceptance

  Employ strategies and processes to ensure quality and to verify that commodities conform to specifications and other contractual requirements.

  Logistics & Transportation

  Demonstrate the ability to plan, implement, and control the efficient and effective transportation and storage of commodities from point-of-origin to point-of-consumption.

  Asset & Inventory Management

  Ensure oversight and control of inventory to minimize the invested funds while optimizing commodities available for the entity.

  Surplus, Disposal & Closeout

  Develop a plan for surplus commodities to be disposed of in the best manner, for excess property to be appropriately reallocated, and for effectively closing out a contract file.

• LEADERSHIP

  Driving Change, Innovation & Agility

  Develop and implement agile processes and procedures to meet an entity’s strategic objectives and transform its culture.

  Communication Strategies

  Develop practical, effective, and audience-targeted communication strategies to achieve objectives.

  Problem Solving & Critical Thinking

  Demonstrate innovative solutions that balance stakeholder needs, best practices, mission, goals, and procurement regulations to address strategic objectives.

  Talent Recruitment & Development, Succession Planning

  Effectively manage public procurement professional development tasks, including managing individual performance and setting expectations for career progression, retention, and life-long learning

  Relationship Management: Internal Customers & Suppliers

  Practice ongoing oversight of relationships with stakeholders to ensure alignment with strategic goals.

• BUSINESS PRINCIPLES

  Business Management & Continuity

  Analyze future entity needs and demands to ensure proper staffing, resources, contracts, and lean processes are in place to promote continuity of operations.

  Economics, Budget, Financial Management & Accounting

  Use and safeguard financial resources effectively and economically by ensuring decisions and operations are implemented in compliance with applicable policies, procedures, standards, and regulations.

  Technology Management

  Employ digital systems that enable efficient and effective procurement in support of entity mission and goals.